how to create rules in outlook 2016 windows

If so, it's important to know the difference between forwarding and redirecting.Ī forwarded message appears as a message you received and then forwarded to another recipient. You might have created a rule to forward or redirect messages you receive to another email address. To learn more, see Organize your inbox with Archive, Sweep, and other tools in. However, you can use Archive, Move to, and Sweep to automatically move or delete messages in your inbox. A new rule is applied only to messages you receive after the rule was created. Press Save to create your rule or Discard to cancel rule creation.Ĭurrently, you can't run inbox rules on existing messages in the beta. For more information, see Stop processing more rules in.

If you don't want any more rules to run after this one does, select the Stop processing more rules check box. You can add multiple conditions, actions, and exceptions at each step by choosing Add a condition, Add an action, and Add an exception. Rules can also contain exceptions to conditions. To create a completely new rule, at the top of the page, select Settings > View all Outlook settings > Mail > Rules.Įvery rule needs at least three things: A name, a condition, and an action. If you'd like to do more than just move the message from a specific sender or set of senders to a folder, select More options. To quickly create a rule that moves all email from a specific sender or a set of senders to a folder, right-click a message in your message list that you want to create a rule for, and select Create rule.Ĭhoose the folder where you want all messages from that sender or set of senders to be moved, and then select OK. Rules are applied to incoming messages and can be created from any folder.

How to create rules in outlook 2016 windows